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 The Secretariat Office is responsible for the following:
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| documents, archives, seals, general affairs, cash transactions, procurement, legal affairs, etc. with a view to assisting other divisions and units of the Bureau in performing their duties. It is composed of three sections—Documentation Section, General Affairs Section and Legal Affairs Section. |
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Documentation Section
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| 1. |
Setting the agenda of interagency meetings and taking meeting minutes; notifying the related parties of resolutions being listed for subsequent tracking |
| 2. |
Undertaking control and examination of and compiling statistics on the prescription of official documents; researching and planning the workflows for their processing |
| 3. |
Maintenance of digitized official documents |
| 4. |
Receiving/dispatching, registering, and distributing documents |
| 5. |
Putting on record and tracking complaints and petitions |
| 6. |
Seal management and document transcription/proofreading |
| 7. |
Archive management |
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General Affairs Section
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| 1. |
Registration and management of properties and articles |
| 2. |
Upkeep of office cleanliness; maintenance and management of mechatronics and telecommunications equipment |
| 3. |
Procure ready- and custom-made office supplies |
| 4. |
Procurement of services and properties on behalf of all the other divisions and units of the Bureau |
| 5. |
Cash transactions, management of marketable notes and petty cash funds, and reimbursement |
| 6. |
Appraising the performance of skilled and manual workers, tracking their attendance, and paying their wages and pensions |
| 7. |
Dispatch and maintenance/repairs of vehicles for official use |
| 8. |
Reimbursement for travel expenses |
| 9. |
Management of dormitories on loan |
| 10. |
Management of conference rooms |
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Legal Affairs Section
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| 1. |
Affairs related to laws and regulations: |
| (1) |
Mapping out and reviewing annual legislation plans and proposals on revamping existing laws and regulations; collaborating with related agencies to push the legislation process |
| (2) |
Drafting, modifying or appealing the Bureau’s laws, regulations and administrative rules |
| (3) |
Registration and management of the Bureau’s laws and regulations |
| (4) |
Presenting unitary interpretation the Bureau’s laws and regulations; providing legal counseling |
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| 2. |
Affairs related to contracts: |
| (1) |
Drafting, revising and verifying contracts |
| (2) |
Interpreting the clauses and terms in contracts |
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| 3. |
Acting as a proxy or offering assistance in handling lawsuits and disputes: |
| (1) |
Acting as a proxy or offering assistance in handling petitions, administrative litigation, requests for state compensation, etc. |
| (2) |
Acting as a proxy or offering assistance in the mediation and/or arbitration of contractual disputes |
| (3) |
Acting as a proxy in civil lawsuits; managing suits where legal advisers are brought in |
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| 4. |
Collaborating with other agencies in undertaking or reviewing operations related to legal affairs |
| 5. |
Other matters related to legal affairs |
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